FREIGHTBOSS - FREIGHT FORWARDING SYSTEM

A cloud based software for Freight Forwarders. It is a fully integrated system and includes invoicing, auditing, transport quotations , freight requests, bank control and many more original features (see list below).
Since the application was implemented it has increased production tenfold and eliminated errors. Every night the application does a company audit based on 50 different tests and reports in an email to the management which mistakes or problems it found.
Since this system is in operation the management and financial staff limit themselves to read the audit and management information report of the system and follow up on the alerts and mistakes it finds
The software detects problems in 2 seconds that humans could not find in 10 years!

As this is a cloud based system it cannot be downloaded. We can create an account for your business in our cloud hostspace and configure your company and users or we can install the system on your webhost.
The price of this software system is as follows for companies with up to 7 users :
- One time Installation and database configuration EUR 995,-
- Yearly license EUR 1495,-
- Converters can be written to upload data from your previous system to FreightBoss. The price of this converter depends on the complexity. We can give you a specific price after you inform us the data you want to upload, what is the origin format/program and the amount of data
If you have more than one company and/or more than 7 users please send us an email and we will give you a specific quotation.
Our prices are low especially considering the huge amount of employee and management working hours the application saves.
We also write converters to automatically upload your existing database records to the new system. Types of converters would be client database, invoices, transport rates, transport services, commercial offers sent.
The system was written for freight forwarding companies that organise the transport of sea, air and road shipments worldwide. But it can be easily adapted to other service businesses as well. If you have a service business and want total control over your company, financially and operationally then please send us an email and we will be happy to quote you for the software adapted to your specific service industry.
The software is constantly updated and we are adding new features every month.

The current features of the freight forwarding system are :

TRANSPORT AND FREIGHT FORWARDING FEATURES

• Transport database where all road, sea, air and other tariffs are stored easy to consult when you have to make a freight quotation
• Service database where you can store and find all services between ports or countries like for example full container service between Hamburg and Melbourne
• Transport bookings containing all data like ETD ETA Port of Loading and Destiny, transport mode, and all cost and revenue for the specific transport
• Cargo calculater giving payweight for air, road and sea after input of box size and unit weight
• Alert system that tells employees what to do each day for each shipment
• Indication of profit per transport and all invoices of this shipment in booking view
• Check all scheduled and completed tasks for a shipment
• Insert and consult sailing list. Find all shipping lines that have service to a certain port with their transittimes
• Per Booking indicate an operational person who accompanies the transport and a salesman. In commission table you can indicate profit of the salesman as a % or fixed amount
• Convert freight offer into a transport booking

FINANCIAL TOOLS

• Invoice generation in PDF and automatical registration in accounting module
• Profit reports per month, year or per transport or cost type like all fuel cost in a certain period
• Value Added Tax/Sales Tax (VAT/IVA) reports to know you have to pay to the state or if you have a credit
• Entity database where you can indicate a credit limit for each entity and indicate if it is a client a supplier or an agent
• Outstanding balance reports for suppliers , agents and clients
• Bank statement control. When you get the statement of the bank you can put it side by side with the system bank control to check if it is correct and tickmark lines
• Accountant reports for your bookkeeper that normally have to be sent every month to your accountant to explain the bank movements
• Utlities page with links to all tools needed for freight forwarding like goods codes, vessel locator , cargo tracking
• Multi currency system and automatic conversion to the currency of the country where you are active
• Profit report per shipment or project
• Salesman profit share calculation and payment control

SALES FUNCTIONS

• Automised quotation requests to suppliers with automatic reminders
• Easy quotation form for customers that automatically asks client reaction after sending offer
• Check all freight quote requests sent
• Check all freight offers sent and convert offer into booking automatically

COMPANY MANAGEMENT AND AUDITING FEATURES - DAILY REPORT CONTAINING

• Profit per file not according to expectation
• Missing invoice or credit note number in sequence report
• Missing original of invoice alert
• Bookings opened more than 45 days ago with a loss
• Monthly cost higher than allowed, for example electricity cost more than budgetted EUR 300 for a specific month
• Booking or transport profit differs more than EUR 50 from the estimated profit
• Booking is not invoiced and older than one month
• Result for booking less than EUR 50,- or less than 6% of the invoiced value
• Booking has no estimated profit and is older than 60 days
• Booking is not invoiced and last purchase for this shipment was more than 30 days ago
• There is a booking number missing in the sequence, for example booking TIX00213 is followed by TIX00215
• Supplier invoice was added to a booking that is older than 60 days, this is suspicious
• Commission debited by salesman for a certain booking is higher than agreed
• Client unpaid invoices amount have passed his alloted credit ceiling
• Client has unpaid invoices that are outstanding longer than the agreed payment period
• Periodic booking like car rental to client.No client invoice was added for 60 days so looks someone forgot to invoice
• A new client or supplier appeared. This is informative but new suppliers have to be screened
• The invoice a and b seem to be duplicates , check and eventually delete one of them
• Salesman says he participated , sold a new file Yesterday
• Real percentage result on a file is lower than the expected percentage result on the file

OTHER FEATURES

• Multi companies can be created and results analysed together or separate
• Multiple tax types and percentages possible
• City and Country tables
• Customer, Supplier database
• Agenda , diary task system with tasks per person per day. Possibility to give advance warnings like warn 3 days before and scheduling of repetitive tasks
• Tools to find and correct duplicate companies in the database and duplicate cities
• Exchange rate table where you store the exchange rates of the currencies frequently (EUR, USD, etc). The system will automatically use the recent exchange rate
• Automatic Background psychological color management during the day to enhance wellbeing and productivity of the user

Below we add some screenshots. This system was designed with the idea to be fast and efficient and to eliminate problems and time wasted. We recognise that the design is very basic but we prefer speed and functionality over slow graphics and animations. Hover over the screenshots to zoom in.